Showing posts with label credit union teller training. Show all posts
Showing posts with label credit union teller training. Show all posts

Wednesday, September 2, 2015

The Secret to Training Tellers

Our guest blogger, Zack Merrill, CBTP, is a Senior Training Consultant with InterAction Training. You will enjoy learning the secret to training tellers.

We seldom remember the expected exchange of everyday conversation because our brain is chock-full of stuff already. If the exchange is meaningful or helpful to you then there is a better than average chance you can recall it. When you are called upon to train or be trained remember this secret: Engagement, getting involved in the training, creates a very distinct file in the brain. When you want learners to learn, teach utilizing engagement and involvement.
Clean junk from brainWhen we only read, look, or listen that information is instantly processed and we file it away in our brain under the junk file marked MISC. Very hard to recover information in this file of the brain because it is overloaded and stuff is tossed in there in no particular order. Like taking your trash and junk to the landfill. If you cleaned out that file you could sort it into four piles: Don’t care, Don’t Understand, Won’t Ever Use, I Need This. The last pile will be the smallest.

When training tellers how to perform, the expectations are high. Both the teller and the company want recall to be quick and spot-on so we wow the client and protect the company. Many bank and credit union trainers feel lousy when the trainees that attend their training don’t remember what was covered. Most trainers are offended when leadership complains that so and so wasn’t trained very well.

Idea TransferIn teller training, the amount of information that needs to be transferred to learning is staggering if you look at the whole picture. The trainer must breakdown the required knowledge, skills, and attitudes into training modules that call for engagement, relatable stories, discussion, real world examples, role play, FAQs, and note taking.

A module that I always enjoyed training tellers about had to do with the persistent threat of counterfeit items. A highly impactful technique for training tellers is the use of storytelling. Here is a favorite one of mine.

Our customer, a decorated veteran was a favorite with the branch staff. Kind and friendly, everyone enjoyed seeing him walk into the lobby. His daughter convinced him to cash some postal money orders she had received as part of a Craig’s List employment opportunity. I don’t need to tell you what happened next. He became my favorite former customer. He thought we should have been able to tell the items were worthless and counterfeit.

It’s still a punch in the gut to think about today. When we charged back the fraudulent activity it cost him over a third of his irreplaceable nest egg that he had earmarked for retirement. It pained all of us to see Mr. Smith fall victim to a scammer.

Immediately after this unfortunate event came to light, I went to the Post Office and purchased a low dollar amount authentic money order to use in the counterfeit module as a “show and tell” discussion. All new tellers as well as veterans should have at their fingertips the means to compare an incoming postal money order to a genuine one.

What stories or techniques have you used to create highly impactful training for tellers?

Great info for our audience, Zack, thank you for sharing your story.

Still learning,

Honey

Tuesday, April 16, 2013

Take Your Professionalism Up a Notch


Ever noticed how some people light up a room when they walk in or how some others might light up a room by walking out of it?  How you light up a room will have much to do with your managerial presence.  Successful lead managers/supervisors encourage an atmosphere that demonstrates they and others deserve attention and respect.

To effectively manage your life, diligently seek new insights, stimulation, and intellectual and emotional development.  Never stop learning.  Keep the student in you learning.  Self-development is good for you and for your workplace.  Make the tiniest adjustments every day and soon you will be significantly improved.

“Anyone who stops learning is old, whether at twenty or eighty. 
Anyone who keeps learning stays young.”
-Henry Ford
Stay on Top of Current Events
To sound intelligent, you must have something intelligent to say. Read newspapers, magazines and industry-related publications to stay current with what is happening in the industry.


Improve Your Vocabulary
It is almost impossible to have a polished, professional image with a poor vocabulary.  Attend classes on communication skills, have someone you trust critique pronunciation, diction, use of grammar, etc.  Use a thesaurus when you write.  Learn a new word a day.

Study Positive Role Models
When you meet someone you admire, study his or her style, speech, dress, and ideas.  Look for what you can use.

Fight the fear and project poise when confronted by persons who intimidate you.  Breathe, breathe, breathe...  Focus on your strengths.  Make your self-talk positive.  Recite affirmations.

Engage in Self-Assessment
Video and audiotape yourself. 

Listen to the message you leave on voice mail.
 
Ask for feedback from a mentor or someone you trust. 

Buy a full-length mirror and view yourself every day before leaving for work.

If you’re not the expert seek the advice of one. 

Learn what you need to know and don’t pretend to be someone you’re not.

Value and honor the expertise in others.

Observe what goes into persuasive presentations and adopt the tactics that feel right for you.

Safeguard Your Value/Power
Power and value are synonymous in business.  Our value (power) is realized by our competency when delivered by a self-control method.  When we choose to move away from self-control, the only thing that gets questioned is our competency.  Managers or supervisors that shout, berate, rant and rave, or demand lose power (value) within the organization.

The key to achieving self-management competency is establishing a strong sense of self-control.

Learn and use healthy boundaries.

Say what you mean and mean what you say.

Don’t react when you are too mad, too glad, or too sad.

Take note of how your emotions “act out.” 

Still learning,

Honey

Thursday, March 21, 2013

Tellers Look the Part!


Manage Your Image

Your image is created by what people see, sense, hear and read about you.  Choose wisely in creating the image you want to have.
 

  • What you wear sends a powerful message to others. 
  • Dress the way you want to be perceived. 
  • Your body language, especially your posture and attention to grooming details, will convey confidence.
  • How you communicate verbally and in writing will reinforce or erode your professional maturity. 

Know the dress code at your company, be a true role model.  

More and more, the dress code is business-casual.  In establishing a business-casual dress code, employees are allowed to work comfortably. However, a professional image cannot be sacrificed for comfort.  So, it's necessary that business casual clothes still uphold a high level of professionalism.


Order each of your tellers the
Go to the store, click here.
It is full of excellent training including all the how to regarding
balancing, 
professional maturity,
scrutinizing transactions and more.

 Tips for Business-Casual Dressing



1.     Observe those responsible for enforcing the dress code to help clarify the policy.

2.     Wear clothes that are well ironed, neat and well-fitted.  Do not wear wrinkled and untidy clothes to work.  Clothes should not be too tight or too loose.

3.     Do not compromise on the quality of the business-casual dress attire. Poor quality clothing shows wear quickly and will appear washed out or worn.

4.     Hair and facial hair should be well groomed.  Include your nails in the grooming process.

5.     When wearing skirts, women should make sure that they are not revealing when seated.

6.     Men should wear dark colored socks to a length that does not show their skin when seated.

7.     Watch out for what’s considered the latest fad in dressing such as flip flops, low-cut tops and jeans with short zippers that are skin tight or drag the floor.  These fads may be “in” but are not acceptable at work.

Still learning,

Honey


Monday, August 6, 2012

How Do I Know This ID is for Real?


Identification Rationale
Requesting, examining, and recording the presenter’s identification is an important part of the check-cashing decision.  It is how you determine whether the presenter is the person he or she claims to be. Since it is difficult to recognize everyone who wants to cash a check, properly identifying them is critical.


Identification Six Point Validity Test

Determine the validity of customer identification using specific criteria.

Acceptable identification must:
      1.   Contain a photograph.
      2.   Describe the presenter.
      3.   Show a sample of the presenter's signature.
      4.   Include the birth date of the presenter.
      5.   Display a date of expiration.
      6.   Be recognizable as an official I.D. and contain a registration or identification number.

Commonly acceptable forms of identification may include:

  • Valid Driver's License with a photograph                             
  • Armed Forces issued  ID                                                        
  • USA/Foreign Passport    
  • Official state Issued ID with a photograph                           
  •  INS issued Alien Registration Card
  • Well-known employee I.D. cards that contain photograph
  • Government/military identification cards
REMEMBER:  For the I.D. to be acceptable, it must pass the Six Point Test.

Monday, July 30, 2012

Cross-Selling and Customer Service - Perfect Match!

Cross-selling is not about being pushing. It is about building on the existing relationship you have with the customer. When you perform your job in a friendly, knowledgeable, efficient way, customers will be inclined to think of your institution first when a need for additional products or services surfaces. 
 

Are you aware that it costs five times more to acquire a new customer than it does to sell an additional product or service to an existing customer?  So it makes perfect sense to maximize and expand the relationship you with have with your existing customer. The road to that success is paved with cross-selling.  The branch is one of the best stops on that road!


The customer’s attitude toward their financial institution is highly influenced by two key factors—location and customer service.  That points directly to the branch and those that work there!

All branch personnel are encouraged to acquire the skills and “attitude” necessary to detect, and on occasion, create prime opportunities to cross-sell and refer customers to product specialists.

Who all benefits from cross-selling success at the branch? The answer is three-fold:

Customer:       Your customer wants all the convenience and satisfaction your company has to offer!  Never assume the customer magically knows what you have to offer that will enhance satisfaction and elevate convenience! As a dedicated quality service provider the teller must complete the job of taking good care of the customer by first seeking out what the customer may need and then matching that need with services available. 

Company:       Your employer expects a fair return on the dollars spent on state-of-the-art technology to offer competitive products and services.  No matter the size of your financial institution, investments have been made to create Internet visibility, stay as competitive as possible in product offerings, attract new customers and keep the ones they have. The ultimate intention of cross-selling is to bolster both customer satisfaction and profitability. Plus, the frontline is in a primary position to engage the customer and create a positive experience that reinforces the likelihood the financial institution will retain the customer.

Frontline:           Your reputation for excellence in your position rides on many things including product knowledge and customer focus.  Success at cross-selling and referrals will be dependent on your skills and attitude about taking exceptional care of the customer.

Cross-selling and referral-making are legitimate expectations of all frontline personnel. It takes the efforts of all financial institution personnel to grow the profitability of the institution, as well as working to maintain and grow the depositor relationship.  

Still learning,

Honey

Friday, April 27, 2012

What Stage is Your Team In? Teamwork Series

The Team Handbook*, says that teams go through four predictable stages of growth as they learn to work together effectively.  Key word here is "effectively."

Stage 1:  Forming
When a team is first organized or when there is a change up in who is on the team or who leads the team, forming will be the best way to describe the team.

At this stage, team members are exploring the boundaries of acceptable group behavior and trying to establish their position and status with the team.  While being somewhat excited about the opportunity to be on a team or reorganizing a team, they may be suspicious and anxious about how everything will work.  It is perfectly normal at this stage to see little progress, as the team may complain about the purpose of the team and are inclined to get stuck in discussions that end up nowhere.  Impatience and frustration are common symptoms of members on the team in this stage.

Stage 2:  Storming
At this stage the team members are beginning to realize that the task and responsibilities of the team are different and more difficult than first imagined.  Some may become impatient with the lack of progress and begin to vocalize their ideas and resist the need to collaborate. Others might simply withdraw as discussions may start to heat up.  They are beginning to understand one another and realize how the differences in personalities, agendas and communication style are going to impact them.  Storming takes on many different faces, but it is part of the predictable process of a team trying to work together.  Sometimes a team stays in stuck in storming and has a low success rate.

Stage 3:  Norming
This is the stage when team members are accepting the individuality of each person, beginning to trust the ground rules to keep equality in the process, and realizing that competitiveness must give way to cooperation.  They begin to look forward to the contribution of the others on the team as a sense of team spirit and dedication to a common goal unfolds.  With this shift in team energy, they begin to make significant progress.

Stage 4:  Performing
Team members now have insights into personal and group processes.  They recognize, and even anticipate, how they can each contribute to the mission.  They quickly identify and resolve interpersonal communication problems.  They develop a synergy that enables rapid progress.

What stage is your team in?  Encourage and lead the team to the performing stage!  For your free copy of a Team Effectiveness Survey, email honey@interaction-training.com.

Still learning, 

Honey

*Scholtes, Peter R. and other contributors, The Team Handbook.  Madison, WI: Joiner Associates, Inc. 1988

Monday, April 2, 2012

Money Matters for the Teller!

There are many key disciplines when it comes to handling money.  Here are just a few...

All currency in the teller’s possession should be face-up, appear orderly and stored neatly.

When purchasing currency, the teller should verify the purchase immediately turn the strap or replace it with a new strap, stamp the strap with his or her teller stamp, and initial it.  All strapped currency in the possession of a teller should have the purchasing teller's initials and dated teller stamp on the up side of the strap. In order to prevent misuse, it is important all used currency straps be torn in two.

The teller's cash handling responsibilities begin anew daily.  Starting with the moment the teller takes possession of the cash and right up to the point the money is returned to safekeeping at the end of the day.  A best practice is for the teller to start the day counting and recording the cash drawer validating the drawer is intact. 

If interrupted during counting, stop and start again.  It's better to take the extra minute than to shortchange or overpay someone.

Avoid making unnecessary conversation when counting cash or preparing a cashier’s check.  Discipline is important to avoid being distracted during the counting steps.

Ask customers to count large amounts of cash before they leave the window. As an added precaution, follow procedures for having customers sign for large amounts of cash, to indicate receipt of the money.

Handling currency and coin in a consistent and professional manner assures the work is simplified and the chance of error is reduced. Equally important, tellers develop the skill to concentrate on both the transaction and the customer.

Ace all audits by following proper procedures and being consistent.  Email me, honey@interaction-training.com for your free copy of the Audit Checklist for Tellers.

Still learning,

Honey

Monday, March 19, 2012

Customer Service Reality Check

Have you ever noticed that some things seem so clear from the outside, yet from within, things become cloudy and confused? We often see this in politics, when we accuse—often with good reason—elected officials for being “out of touch with reality”. What seems like common sense to us just doesn't seem to filter into that bubble.

Bad customer service is almost ALWAYS a result of being out of touch with customer reality. It's really quite simple; and perhaps even too simple to grasp, since we're often in search of complicated answers to complicated problems.  Here's the insight to memorize:

Customers like to be treated
like they matter to you!

Do have an automated recording telling customers that their call is important to you—so important that you keep telling them this over and over that by the time they reach 10 minutes on hold, it actually becomes insulting for them to be told that they're important—when they obviously aren't?

Is your team trained to actually listen and find out what the problem is and what solution the customer would like, before they try and “resolve the situation”?  Learn how to provide training that will make a difference with my Training That Sticks workshop that is now available on CD-ROM.

Do you have a checklist of all of the things that you personally loathe about customer service?  Become committed to behaviors that ensure you excel at customer service and become very focused on the behaviors you want to eradicate from the workplace.  Send me your list of each one!

Still learning,


Honey


Thursday, February 23, 2012

Teller Training - Cross-Selling Skills Series

Setting the Stage
You must always set the stage for cross-selling with excellent service and a positive image.  Start your day off with cleaning up your window, stocking it with supplies and marketing material.  Include brochures, business cards and if you have a special offer create a tent card for your window by tastefully mounting a screen shot or newspaper ad for display.  Clear picture frames make excellent props for displaying brochures or advertising.  Focal points generate conversation so you will want to support any effort the company has put forth in statement stuffers, signage and advertising.

There is an old adage that goes like this “people don’t care how much you know until they know how much you care.”  How you convey that you care begins with a smile. 

·         Appear friendly and approachable
·         Offer your name, look them in the eye
·         Use their name
·         Whenever it’s appropriate start and end on a handshake
·         Pay them a sincere compliment
·         Get to know them as a person
·         Engage them with questions that express care and interest
Ø  “How’s your week going?”
Ø  “Tell me about your family.”
Ø  “Tell me about your work.”
Ø  “What’s new with you?”
Ø  “Have any big plans for this time of the year?”
·        Sometimes they have someone with them, ask about the other person, this could be an entrée to more conversation
Ø  “Who is this you have with you today?”
·         Always inquire how satisfied the customer is with your company.
Ø  “Before today when was the last time you visited the branch?  How did we do?”
Stay tuned for how to exceed what is expected of you by the company and what you need to do to exceed what the customer expects from their financial institution.  More to come...

Still learning,

Honey

Friday, October 21, 2011

Mastering the Art of Balancing for Tellers

Is there another job in a financial institution under more scrutiny daily than the teller?  Everyday everything counts and is counted in the teller drawer.  Among the counted include success factors like accuracy, organization, procedures, accountability, and security just to name the top five.  But at the end of the day it’s about balancing.  The teller’s balancing record is tracked and monitored.
Highly seasoned and popular with her audience, teller trainer Janice Branch says that the steps necessary to establish and maintain a consistent practice on how money is handled and how transactions are processed are the “secrets” to balancing.
“One of the most anxiety producing expectations a teller faces is balancing consistently. It’s not just luck when a teller balances; instead it’s all about best practices in action. Whether a teller balances or not depends on how well they follow specific procedures when handling cash, procedures and transactions. The ability to properly handle money and transactions is without question the key to mastering the balancing act,” says Branch.  She conducts workshops around the country, webinars for InterAction Training and provides CD ROM training on Mastering the Balancing Act for Tellers.
Janice’s Best Practices for Tellers
·         Always count coin first – the most common amount teller is out of balance is less than a dollar
·         Money that comes and goes from the drawer must be verified, using the calculator feature on your keyboard
·         Verify cash by counting it by denomination totals and entering it into the calculator, then hit total and compare the total to the check or the deposit slip
·         Watch out for common distractions – chatting on your phone or with a co-worker while counting money
·         Balancing is about certainty – knowing without any hesitation that your money drawer was always locked when your back was to it and that you verified all cash in and out
Branch says that at the end of the day her goal is to help both the teller and the financial institution get what they want…balancing! 
You can check out training manuals and free teller tools and articles by going to www.interaction-training.com/store.